Entomological Society of America, North Central Branch

Program Committee

Members

Kelly Cook, Co-Chair,
Illinois Natural History Survey
kcook8@uiuc.edu

Celeste Welty, Co-Chair,
The Ohio State University
welty.1@osu.edu

John VanDyk (website liaison),
Iowa State University

Guidelines

No procedures or guidelines have been submitted.

Reports

Final Report, 2004 Program Planning Committee
Larry Charlet, Chair; Rob Wiedenmann, Sonny Ramaswamy, Jim Nechols, Paul Ode, John VanDyk, Mark Boetel, Ric Bessin, Ian MacRae, Gary Brewer, Steve Yaninek

Final Report, 2003 Program Planning Committee
Rob Wiedenmann Chair; Gail Kampmeier, Billy Fuller, Shripat Kamble, Larry Charlet, Mike Gray, Ellen Brewer

Overview and Recommendations
Committee Structure and Coordination

The planning committee structure was not as formal as was the committee last year. Most of the program planning was done by Rob Wiedenmann as program chair; most of the local arrangements work was done by John Wedberg, with his assistants, and through the UW-CALS Office, specifically through Leah Leighty.

We held several conference calls to plan and coordinate the program and local arrangements. Bridge calls permitted committee members to enter or leave the calls as necessary, and distributed long distance telephone expenses among the participants. John Wedberg prepared notes from the calls and distributed them.

NCB-ESA Operating Procedures and Committee Guidelines

Mike Gray implemented NCB-ESA operating procedures and guidelines and posted them on the web, to ensure committee members understood responsibilities.

Annual Meeting Program

Meeting Timeline and Deadlines

Timelines (see below) for major meeting events, and deadlines for submitting 2003 symposia, papers, posters and abstracts are included. Based on the recommendation by Fred Baxendale from last year’s meeting, we implemented a single deadline for all submissions (which was later relaxed by a week).

Meeting Format

The annual meeting format was modified for in 2003. After there not being an Awards Ceremony in 2002, we re-introduced this in 2003, though used it slightly differently. Instead of the awards being presented at the opening business meeting, all awards that were determined prior to the meeting were to be presented at the Awards Luncheon. Preliminary Linnaean games were scheduled for Sunday evening, with the semi-final and championship games on Monday evening. The Tuesday evening program began with a joint mixer at 6:00 pm, followed by a Linnaean Games Playoff at 8:00 pm, followed by the student competition awards ceremony. Our intent was to encourage members to more fully participate in all of these events.

Program Enhancement Funds

The 2003 Program Planning Committee was allocated $6,000 in program enhancement funds. The majority of these dollars were used to support symposia expenses, but some went to student competition awards. Final amounts are not yet determined (will be at the meeting, but anticipated amounts are: BCE Symposium $600; Urban symposium $0, but 3 com room nights; Hessian fly symposium $600; Student Affairs symposium $600; Ornamentals symposium $0; Disease vectors symposium ~$300 plus 3 comp room nights; transgenic symposium $600; area-wide symposium $0; NCR-125 symposium $600 (shared with emerging issues symposium).

Symposia

The 2003 program included ten symposia. One special event planned – a workshop for Master gardeners was canceled due to lack of registration (conflicted with Wisconsin State Master Gardener meeting). A call for symposia was electronically transmitted to NCB membership and posted on the NCB-ESA Website in fall, 2002. Potential organizers were asked to submit proposals by e-mail no later than November 25, 2002. Procedures for submitting symposia and a Symposia Submission Checklist were adapted from 2001 national ESA documents.

In an attempt to achieve program balance, symposia proposals were actively solicited via phone calls and email correspondence from individuals representing all sections of ESA. Because of the joint ESA-ASA Meeting, we solicited ideas from ASA President Joe Lauer. The Planning Committee voted on proposed symposia and selected the successful proposals – four of the symposia were designated joint ESA-ASA Symposia.

Guidelines for reimbursing symposia expenses were developed by Secretary/Treasurer Ric Bessin. Ric paid the expenses of invited symposium speakers at the meeting as an honorarium.

Joint ESA-ASA Programs

Early in 2002, we discussed and approved the idea to meet jointly with the North Central Branch of the Agronomy Society of America, which was planning to meet in Madison the same week. Several phone calls with ASA-NCB President Joe Lauer were followed by a visit by Mike Gray and Rob Wiedenmann to Madison in early May, 2002, to discuss logistics. Joe and Rob decided on how the meetings would overlap and interact, and settled on the format that the joint programming would begin Tuesday afternoon and carry through noon on Wednesday. Joint activities included four symposia; joint mixer Tuesday night; and joint continental breakfast Wednesday morning. We each had to alter format somewhat to satisfy needs of the other. ASA’s program is shorter and consists of fewer presentations and no concurrent sessions; obviously this had to be modified.

Student Competition

The number of student competition submissions allowed keeping the late-morning time slot on Monday (also the opening business meeting was made more brief to allow a 10:00 am start). We had four paper sessions (2 MS/BS; 2 PhD) and 2 poster groupings (1 MS/BS; 1 PhD). Totals: 13 MS/BS apers; 12 PhD papers; 1 BS Poster; 15 MS posters; 19 PhD posters. Only one BS student submitted an entry, despite the letter sent by Mike Gray and Rob Wiedenmann to 70+ institutions soliciting undergrad involvement. The Website should reflect the BS category as separate when students submit their presentations. Ric Bessin applied unused program enhancement funds toward student competition awards. Awards were scheduled for presentation after the joint mixer on Tuesday evening.

Preparation and Printing of Program Booklet

Procedures for preparing and printing the program booklet were straight forward. Using the administrative options granted by John VanDyk, symposia presentations, papers, posters and abstracts were assigned unique key numbers arranged in the order they would appear in the program booklet. The presentations were then downloaded from a “for export” file into Word Perfect and edited for typos and other obvious errors. This file converted to Quark and was electronically sent to the UW-CALS Outreach Office for transfer to the UW printing office. My cost at INHS was zero, as I relied on my time and approximately 3 half-days by one of our staff to convert to Quark. Procedures for preparing the Author, Keyword and Taxonomic indices followed similar procedures. Information on NCB-ESA officers, committee members, award winner, etc were obtained from the Website, Secretary/Treasurer, President or appropriate committee chair. Final files for each Program Day were sent to John Van Dyk, who converted to Adobe pdf files for placement on the Web and downloading.

Electronic Presentation Submissions

Program Chair Rob Wiedenmann and significant assistance from Committee Member Gail Kampmeier (INHS-UI) was responsible for all electronic presentation submissions. Gail developed detailed instructions for “Uploading Your Power Point Presentation” including a discussion of acceptable file formats and electronic submission procedures (see http://esa.ent.iastate.edu/howtoupload). In addition, she was responsible for downloading from the web site, receiving e-mailed attachments and the on-site loading of late presentations and trouble shooting any problems. Although we set a deadline of March 17, fewer than half were submitted by that date. We accepted submissions and revisions through Friday, March 21. Any remaining changes of presentations not submitted were to be brought to the meeting. Gail and Rob will have recommendations for changes to next year’s submission guidelines.

Website Enhancements

Webmaster John VanDyk made significant enhancements to the NCB-ESA Website, and is to be commended for his efforts. This support is absolutely critical for meeting arrangements.

Photo Salon

Sunday afternoon and Monday evening 1 h sessions for the Photo Salon; just prior to the Linnaean Games sessions.

Linnaean Games

Marlin Rice was invited to serve as Gamemaster, and we sought his active involvement when scheduling Linnaean games. Although the opening time slot on Sunday was not the time he preferred, we had little choice.

2003 NCB-ESA Annual Meeting Proposed Timeline

October 7 - Call for symposia proposals

September 25 - Deadline for Comstock Award nominations

September 25 - Deadline for Graduate Student Award nominations

October 1 - Deadline for C.V. Riley Award nominations

November 1 - Reminder – Submission deadline for symposia

November 15 - Deadline for NCB Award of Merit nominations

November 25 - Deadline for submitting symposia proposals

December 1 - Deadline for Comstock Award nominations

December 20 - Program Committee selects symposia

January 2 - Contact symposium organizers

January 3 - Call for papers, posters and abstracts

January 18 - Reminder – Submission deadline -- symposia, papers, posters and abstracts

February 15 - Deadline for all student papers and posters, submitted papers and posters
- Symposia organizers submit final information on Symposia Submission Checklist

March 1 - Pre-registration deadline
- Deadline for teams to enter Linnaean Games

March 17 - Electronic presentation submissions uploaded to Web site

NCB-ESA Invited Symposia, 2003

Digital Imaging in Entomology (BCE Symposium) – Shripat Kamble (UNL)
Urban Entomology in the North Central Branch – Suresh Prabhakaran (Dow) and Shripat Kamble (UNL)
Gene-for-Gene Interactions in Wheat-Hessian Fly System – Christie Williams (ARS-Purdue)
Managing Pests in Ornamentals – Cliff Sadof (Purdue) and Larry Hanks (Illinois)
Emerging Issues in Crop Production – John Sawyer (Iowa State - ASA) & Rob Wiedenmann (INHS - ESA)
Arthropods as Vectors of Plant Disease – Dave Voegtlin (INHS-ESA) and Joe Lauer (UW-ASA)
Managing Transgenic Crops – Von Kaster (Garst), Clint Pilcher (Monsanto) and Andy Seibert (John Deere)
Plant Effects on Natural Enemies (Student Affairs) – Jon Lundgren (Illinois) and Bob Ellingson (UW)
Risk Assessment in Biological Control (NCR-125) – Dave Horn (Ohio State) and Steve Yaninek (Purdue)
Area-Wide Management of Corn Rootworm – Gerry Wilde (KSU) and Andy Seibert (John Deere)

Annual Meeting

Awards

Governance

President

Committees

National ESA

Linnaean Games

Other Branches

Program Committee

Members

Guidelines

Reports

Annual Meeting Upcoming Meetings Awards North Central Branch Governance Documents President President President-elect Past Presidents Secretary-Treasurer Committees Archivist Audit Committee Awards Stewardship Oversight Committee ESA-NCB Committees Executive Committee Members-At-Large Governing Board Representative Linnaean Games Committee Local Arrangements Location and Time Committee Membership Committee National ESA Awards Committee Nominating Committee North Central Branch Honorary Awards Committee Photo Salon Committee Program Committee Student Affairs Committee Student Awards Committee National ESA ESA Website Linnaean Games Rules Other Branches ESA Branches	North Central Branch of the Entomological Society of America Program Committee Members Kelly Cook, Co-Chair, Illinois Natural History Survey kcook8@uiuc.edu Celeste Welty, Co-Chair, The Ohio State University welty.1@osu.edu John VanDyk (website liaison), Iowa State University Guidelines No procedures or guidelines have been submitted. Reports Final Report, 2004 Program Planning Committee Larry Charlet, Chair; Rob Wiedenmann, Sonny Ramaswamy, Jim Nechols, Paul Ode, John VanDyk, Mark Boetel, Ric Bessin, Ian MacRae, Gary Brewer, Steve Yaninek Final Report, 2004 Program Committee, Timeline, Call for Papers and Posters Schedule Overview Call for Symposia Symposia and Funding List of Symposia Speakers with Registration Fee Waivers; Note on uploading PowerPoint Awards Luncheon Menu Final Report, 2003 Program Planning Committee Rob Wiedenmann Chair; Gail Kampmeier, Billy Fuller, Shripat Kamble, Larry Charlet, Mike Gray, Ellen Brewer Overview and Recommendations Committee Structure and Coordination The planning committee structure was not as formal as was the committee last year. Most of the program planning was done by Rob Wiedenmann as program chair; most of the local arrangements work was done by John Wedberg, with his assistants, and through the UW-CALS Office, specifically through Leah Leighty. We held several conference calls to plan and coordinate the program and local arrangements. Bridge calls permitted committee members to enter or leave the calls as necessary, and distributed long distance telephone expenses among the participants. John Wedberg prepared notes from the calls and distributed them. NCB-ESA Operating Procedures and Committee Guidelines Mike Gray implemented NCB-ESA operating procedures and guidelines and posted them on the web, to ensure committee members understood responsibilities. Annual Meeting Program Meeting Timeline and Deadlines Timelines (see below) for major meeting events, and deadlines for submitting 2003 symposia, papers, posters and abstracts are included. Based on the recommendation by Fred Baxendale from last year’s meeting, we implemented a single deadline for all submissions (which was later relaxed by a week). Meeting Format The annual meeting format was modified for in 2003. After there not being an Awards Ceremony in 2002, we re-introduced this in 2003, though used it slightly differently. Instead of the awards being presented at the opening business meeting, all awards that were determined prior to the meeting were to be presented at the Awards Luncheon. Preliminary Linnaean games were scheduled for Sunday evening, with the semi-final and championship games on Monday evening. The Tuesday evening program began with a joint mixer at 6:00 pm, followed by a Linnaean Games Playoff at 8:00 pm, followed by the student competition awards ceremony. Our intent was to encourage members to more fully participate in all of these events. Program Enhancement Funds The 2003 Program Planning Committee was allocated $6,000 in program enhancement funds. The majority of these dollars were used to support symposia expenses, but some went to student competition awards. Final amounts are not yet determined (will be at the meeting, but anticipated amounts are: BCE Symposium $600; Urban symposium $0, but 3 com room nights; Hessian fly symposium $600; Student Affairs symposium $600; Ornamentals symposium $0; Disease vectors symposium ~$300 plus 3 comp room nights; transgenic symposium $600; area-wide symposium $0; NCR-125 symposium $600 (shared with emerging issues symposium). Symposia The 2003 program included ten symposia. One special event planned – a workshop for Master gardeners was canceled due to lack of registration (conflicted with Wisconsin State Master Gardener meeting). A call for symposia was electronically transmitted to NCB membership and posted on the NCB-ESA Website in fall, 2002. Potential organizers were asked to submit proposals by e-mail no later than November 25, 2002. Procedures for submitting symposia and a Symposia Submission Checklist were adapted from 2001 national ESA documents. In an attempt to achieve program balance, symposia proposals were actively solicited via phone calls and email correspondence from individuals representing all sections of ESA. Because of the joint ESA-ASA Meeting, we solicited ideas from ASA President Joe Lauer. The Planning Committee voted on proposed symposia and selected the successful proposals – four of the symposia were designated joint ESA-ASA Symposia. Guidelines for reimbursing symposia expenses were developed by Secretary/Treasurer Ric Bessin. Ric paid the expenses of invited symposium speakers at the meeting as an honorarium. Joint ESA-ASA Programs Early in 2002, we discussed and approved the idea to meet jointly with the North Central Branch of the Agronomy Society of America, which was planning to meet in Madison the same week. Several phone calls with ASA-NCB President Joe Lauer were followed by a visit by Mike Gray and Rob Wiedenmann to Madison in early May, 2002, to discuss logistics. Joe and Rob decided on how the meetings would overlap and interact, and settled on the format that the joint programming would begin Tuesday afternoon and carry through noon on Wednesday. Joint activities included four symposia; joint mixer Tuesday night; and joint continental breakfast Wednesday morning. We each had to alter format somewhat to satisfy needs of the other. ASA’s program is shorter and consists of fewer presentations and no concurrent sessions; obviously this had to be modified. Student Competition The number of student competition submissions allowed keeping the late-morning time slot on Monday (also the opening business meeting was made more brief to allow a 10:00 am start). We had four paper sessions (2 MS/BS; 2 PhD) and 2 poster groupings (1 MS/BS; 1 PhD). Totals: 13 MS/BS apers; 12 PhD papers; 1 BS Poster; 15 MS posters; 19 PhD posters. Only one BS student submitted an entry, despite the letter sent by Mike Gray and Rob Wiedenmann to 70+ institutions soliciting undergrad involvement. The Website should reflect the BS category as separate when students submit their presentations. Ric Bessin applied unused program enhancement funds toward student competition awards. Awards were scheduled for presentation after the joint mixer on Tuesday evening. Preparation and Printing of Program Booklet Procedures for preparing and printing the program booklet were straight forward. Using the administrative options granted by John VanDyk, symposia presentations, papers, posters and abstracts were assigned unique key numbers arranged in the order they would appear in the program booklet. The presentations were then downloaded from a “for export” file into Word Perfect and edited for typos and other obvious errors. This file converted to Quark and was electronically sent to the UW-CALS Outreach Office for transfer to the UW printing office. My cost at INHS was zero, as I relied on my time and approximately 3 half-days by one of our staff to convert to Quark. Procedures for preparing the Author, Keyword and Taxonomic indices followed similar procedures. Information on NCB-ESA officers, committee members, award winner, etc were obtained from the Website, Secretary/Treasurer, President or appropriate committee chair. Final files for each Program Day were sent to John Van Dyk, who converted to Adobe pdf files for placement on the Web and downloading. Electronic Presentation Submissions Program Chair Rob Wiedenmann and significant assistance from Committee Member Gail Kampmeier (INHS-UI) was responsible for all electronic presentation submissions. Gail developed detailed instructions for “Uploading Your Power Point Presentation” including a discussion of acceptable file formats and electronic submission procedures (see http://esa.ent.iastate.edu/howtoupload). In addition, she was responsible for downloading from the web site, receiving e-mailed attachments and the on-site loading of late presentations and trouble shooting any problems. Although we set a deadline of March 17, fewer than half were submitted by that date. We accepted submissions and revisions through Friday, March 21. Any remaining changes of presentations not submitted were to be brought to the meeting. Gail and Rob will have recommendations for changes to next year’s submission guidelines. Website Enhancements Webmaster John VanDyk made significant enhancements to the NCB-ESA Website, and is to be commended for his efforts. This support is absolutely critical for meeting arrangements. Photo Salon Sunday afternoon and Monday evening 1 h sessions for the Photo Salon; just prior to the Linnaean Games sessions. Linnaean Games Marlin Rice was invited to serve as Gamemaster, and we sought his active involvement when scheduling Linnaean games. Although the opening time slot on Sunday was not the time he preferred, we had little choice. 2003 NCB-ESA Annual Meeting Proposed Timeline October 7 - Call for symposia proposals September 25 - Deadline for Comstock Award nominations September 25 - Deadline for Graduate Student Award nominations October 1 - Deadline for C.V. Riley Award nominations November 1 - Reminder – Submission deadline for symposia November 15 - Deadline for NCB Award of Merit nominations November 25 - Deadline for submitting symposia proposals December 1 - Deadline for Comstock Award nominations December 20 - Program Committee selects symposia January 2 - Contact symposium organizers January 3 - Call for papers, posters and abstracts January 18 - Reminder – Submission deadline -- symposia, papers, posters and abstracts February 15 - Deadline for all student papers and posters, submitted papers and posters - Symposia organizers submit final information on Symposia Submission Checklist March 1 - Pre-registration deadline - Deadline for teams to enter Linnaean Games March 17 - Electronic presentation submissions uploaded to Web site NCB-ESA Invited Symposia, 2003 Digital Imaging in Entomology (BCE Symposium) – Shripat Kamble (UNL) Urban Entomology in the North Central Branch – Suresh Prabhakaran (Dow) and Shripat Kamble (UNL) Gene-for-Gene Interactions in Wheat-Hessian Fly System – Christie Williams (ARS-Purdue) Managing Pests in Ornamentals – Cliff Sadof (Purdue) and Larry Hanks (Illinois) Emerging Issues in Crop Production – John Sawyer (Iowa State - ASA) & Rob Wiedenmann (INHS - ESA) Arthropods as Vectors of Plant Disease – Dave Voegtlin (INHS-ESA) and Joe Lauer (UW-ASA) Managing Transgenic Crops – Von Kaster (Garst), Clint Pilcher (Monsanto) and Andy Seibert (John Deere) Plant Effects on Natural Enemies (Student Affairs) – Jon Lundgren (Illinois) and Bob Ellingson (UW) Risk Assessment in Biological Control (NCR-125) – Dave Horn (Ohio State) and Steve Yaninek (Purdue) Area-Wide Management of Corn Rootworm – Gerry Wilde (KSU) and Andy Seibert (John Deere)
This site maintained by John VanDyk and hosted by the Department of Entomology, Iowa State University.